Freedom of Information

Information available from Upton Bishop Parish Council under the model publication scheme.

Upton Bishop has adopted the Model Publication Scheme below.

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

Available on Upton Bishop Website

www.uptonbishop.org

free
Who’s who on the Council and its Committees Available on Upton Bishop Website

www.uptonbishop.org

free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Available on Upton Bishop Website

www.uptonbishop.org

free
Location of main Council office and accessibility details Not applicable as there is no office  
Staffing structure Not applicable as there are no staff except the part time clerk  
     
Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Hard copy/Website £1 per page or free from the website
Annual return form and report by auditor Hard Copy/Website £1 per page or free from the website
Finalised budget Website Free
Precept Website Free
Borrowing Approval letter Not applicable as the Council does not borrow  
Financial Standing Orders and Regulations Not applicable  
Grants given and received Website  
List of current contracts awarded and value of contract Website  
Members allowances and expenses Not applicable there are no members allowances or expenses  
     
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan Hard Copy Free while stocks last
Parish Plan Hard Copy available from the Clerk Free while stocks last
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Hard copy/website £1 per page or free from the website
Quality status Not applicable as UBPC has not applied to become a Quality Council  
Local charters drawn up in accordance with DCLG guidelines Not applicable  
     
Class 4 – How we make decisions

(Decision making processes and records of decisions)

Details of our decision making processes and the record of our decisions are contained in the Council Meeting Minutes which are on the website. £1 per page or free from the website
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Website Free
Agendas of meetings (as above) Website

Parish Noticeboards

Free
Minutes of meetings (as above) nb this will exclude information that is properly regarded as private to the meeting. Hard copy/Website £1 per page or free from the website
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Hard copy/website £1 per page or free from the website
Responses to consultation papers Information on all our responses is recorded in the minutes £1 per page or free from the website

 

Responses to planning applications Information on all our responses is recorded in the minutes £1 per page or free from the website
Bye-laws Not applicable as the Parish Council has no bye laws  
Class 5 – Our Policies and Procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities.

Not applicable  
Policies and Procedures for the conduct of Council business:

Procedural Standing Orders

Committee and Sub Committee Terms of Reference

Delegated Authority in respect of officers

Code of Conduct

Policy Statements

Upton Bishop follows the national guidance for parish councils  
Policies and procedures for the provision of services and about the employment of staff:

 

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Upton Bishop follows Herefordshire Council’s guidance for parish councils  
Information security policy Upton Bishop follows Herefordshire Council’s guidance for parish councils  
Records management policies (records retnetion, destruction and archive) Upton Bishop follows Herefordshire Council’s guidance for parish councils  
Data protection policies Upton Bishop follows Herefordshire Council’s guidance for parish councils  
Schedule of charges (for the publication of information) Most information is available free of charge on the website. £1 per page for photocopies if required.  
Class 6 – Lists and Registers

Currently maintained lists and registers only

Hard copy or website. Some information may only be available for inspection  
Any publicly available register or list (if any are held this should be publicised: in most circumstances existing access provisions will suffice) Not applicable  
Assets Register Upton Bishop is responsible for:

  • The Old Gore War Memorial
  • Three bus shelters
  • Five noticeboards
  • One litter bin
 
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Not applicable  
Register of Members’ interests Hard copy available from the clerk £1 per page
Register of gifts and hospitality Hard copy available from the clerk. To date no councillor has received any gifts or hospitality which needs to be disclosed on the public register. £1 per page
Class 7 – The Services we offer

(information about the services we offer including leaflets, guidance and newsletters produced for the public and businesses)

Website  
Allotments Website  
Burial grounds and closed churchyards Not applicable as we are not responsible for any burial grounds or closed churchyards  
Community centres and village halls Not applicable as we are not responsible for any community centres or the Millennium Hall  
     
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ £1 per sheet (black and white) Actual cost*
  Photocopying @ £1 per sheet (colour) Actual cost
  Postage Actual cost of Royal Mail second class postage
Statutory Fee   In accordance with legislation
Other    

* the actual cost incurred by the public authority