Forthcoming meetings

In accordance with Government instructions, all meetings are cancelled. The Council is now allowed to hold its meetings remotely.

The Parish Council would normally meet at 7pm in the Millennium Hall on the first Tuesday of every month. It will continue to meet monthly but times and dates are subject to change.

The agenda for each meeting will be published here and on the village noticeboards during the week before each scheduled meeting.



Annual Meeting of the Parish Council – To be held online at 7.00 pm on Tuesday 4th May 2021

Councillors are summoned to attend the Annual Meeting of the Parish Council. The Council is making every effort to include the public in its meetings – any member of the public wishing to attend should contact the Clerk for details.

1. Apologies: – To accept apologies for absence
2. Declarations: – To receive declarations of interest and consider any written applications for dispensations
3. Appointment of Chairman and Deputy Chairman – vote and appointment
4. New Councillors: – Appointment of new Councillors – Declarations to be completed and signed following the meeting
5. Minutes of previous meeting: – to consider amended minutes of the meeting held on:
5.1. 6th April 2021
6. Public participation session: –
6.1. Ward Report – Cllr Durkin
6.2. To receive representations from the public (15 minutes allowed with a maximum of 3 minutes per person)
7. Traffic Calming project: –
7.1. Update from Cllr Spencer.
8. Balfour Beatty Reports – update regarding: –
8.1. Grit Bins proposal document
8.2. Sewerage and Bill issue at Powell Croft
8.3. Drains and Gullies proposal document
8.4. Riparian Rights proposal document
8.5. Ditch and Grip Proposal document
8.6. Upton Crews Spring Water report
8.7. Pothole report
8.8. Balfour Beatty Parish Council Meeting
9. Land at Upton Crews – Update from Clerk
10. Planning: – to consider comments on application for determination by Herefordshire Council
10.1. P21109/PIP Phocle Lake, application for a two-storey house
10.2. Update on current applications in Parish
11. Pomona Grove – Lighting and Planting
12. HALC – Update regarding making split payments
13. Parish Council & Public Meetings after 7th May 2021 – update
14. Finance: –
14.1. To approve the payments to:
14.1.1. Ecology fee – Collins £400 + VAT – £480
14.1.2. HALC Fees and £120 Clerk Appointment Fees
14.1.3. Came – Insurance £338.40
14.1.4. Webex – £15 per month until no longer needed
14.2. To receive End of Year Financial update and AGAR return
14.3. To receive End of Month Financial Update
15. NDP – Update from Cllr Spencer, to consider NDP Public Consultation and vote of Settlement Boundaries per recommendation.
16. Emergency Plan16.1. Update from Mark Rusby
17. Standing Orders –
17.1. Policy needed for claiming Chairman expenses.
17.2. To consider and accept revised Financial Regulations
17.2 To consider and accept revised Asset Register
17.3 To consider and decide whether to require a Limited Assurance Review
17.4 To discuss Risk Register and requirements for re-approving at June meeting
17.5 To discuss review of Standing Orders and all other Policies and Procedures for re-approving at June meeting
17.6 Agree 30 day period for the exercise of public rights – confirm at June meeting, normally 15th June
18. Ecology survey in Parish – Jacky Ivimy
19. Footpath update – Update from Andy Parr
20. Litter Picking – New supply of bags are available from the Clerk
21. Clerk appointment Letter – defer to June Meeting
21. Next meeting: – Tuesday 1st June 2021 7.00pml

Anyone wishing to join the virtual meeting, Please send email to for joining instructions
Signed Alison Feist Parish Clerk to The Council 23rd April 2021

Annual Meeting of the Parish Council – May 4th 2021

April 6th – Agenda

March 2nd – Agenda

Extraordinary meeting 16th February 21 – Agenda

February – Agenda

January – Agenda


January 7th – Agenda

February 4th – Agenda

March 3rd – Agenda

April 14th – Agenda

April 21st – Annual Parish Meeting CANCELLED

May 5th – Agenda

June 2nd – Agenda

July 7th

August 4th

Extraordinary August 24th

September 1st

October 6th

November 3rd

December 1st

2019 Agendas

2018 Agendas

2017 Agendas

2016 Agendas

2015 Agendas

2014 Agendas

2013 Agendas

2012 Agendas

2011 Agendas

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